Tenders sought for Candle/Soap Making Tutor

Terms of Reference – ‘Candle/Soap Making Tutor’ 

Background to the project/Objectives 

The purpose of this programme is to create a supportive environment with a qualified, trained tutor to members impacted by traumatic loss and injury.

Members will be supported to learn the art of candle and soap making incorporating essential oils that assist with the symptoms of trauma, encouraging wider engagement with trauma informed activities such as mindfulness and complementary therapies.

Delivery

It will be delivered face to face in RFJ offices at Glen Road, Belfast and Irish Street, Dungannon as well as online through Zoom. It is anticipated this programme will run between April 2024 and March 2026.

Membership 

This programme will focus on members who have been bereaved or injured as a result of the conflict.

Confidentiality 

Due to the sensitivity surrounding the work carried out within Relatives for Justice, complete confidentiality and a non-judgmental approach should be taken at all times.

Tender Requirements 

To tender please provide:

(a) A copy of your most updated CV

(b) A cover letter which:

1. addresses all of the award criteria outlined below

2. days and times applicants are available to deliver services.

3. states hourly rate*

4. provide a suggested plan outlining your ideas on carrying out the workshops

5. the name, address, contact number and email address of two referees who may be contacted for references in connection with the proposed contract.

*There is no allowance for travel, preparation or materials so please ensure these costs are covered in the tender process. 

The tender format is as follows: 

Copies of tender proposals should be forwarded, by email with “Tender for Candle/Soap Making Facilitator” in the subject line to:  marykate@relativesforjustice.com

Any tender applications not including all information above will be discounted as incomplete and will not move to scoring.

All tenders must be received no later than 12.00 pm on Friday, 24th May 2024.  No late tenders will be accepted.  Where appropriate, interviews will be held as soon as possible after this date via Zoom.

Relatives for Justice will use the information supplied to score all tender applications.  Please take note of the scoring criteria below as this will be used to total scores.

Relatives for Justice operates in line with the General Data Protection Regulations 2018. This means we will treat the information you provide to us with strict confidentiality. At times we may need to share some of your information with other staff, funders and other stakeholders.

Award Criteria and assessment/scoring: 

The following formula will be used to evaluate price/cost:

1. Lowest price tendered will be awarded the maximum score available (50)

2. To calculate the score for the remaining tendered price/s, the following formula will be applied.  The lowest tendered price divided by the tenderers price (to the nearest £1) multiplied by 50

The Contract will be awarded based on the most economically advantageous proposal.  To ensure consistency and equity the evaluation panel will assign scores for quality of response to the qualitative using the scores and indicators below:

• Knowledge of working with trauma and with victims and survivors of conflict: 20
• Relevant skills and expertise of facilitating candle & soap making workshops: 15
• Flexible approach to working hours and days: 5
• Cost and value for money: 50
• Knowledge of working in a community setting: 10